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Southern Lake Regional Event Fund Business Events Incentive Scheme

Queenstown / Wānaka / Central Otago

How to apply for funding support

Before you apply for the Business Event Incentive Scheme, please read the information about the scheme (click HERE) then please complete the Application form below.

If you have any questions or need further guidance to complete the form please contact the Southern Lakes Business Development Events office at info@southernlakesevents.co.nz.

Business Events Incentive Application Form

The information contained in your application will be treated as confidential. The material submitted will be treated as “commercially sensitive material” and will be held in confidence.

1. Contact Details

Organisation's Legal Name:

New Zealand Business Number:

Organisation Type:

If "other" is selected expand:

Organisation's Physical Address:

Organisation's Postal Address:

Organisation's Website:

Contact Person's Full Name:

Contact Person's Role:

Contact Person's Email:

Contact Person's Phone Number:

2. Event Details

Event Name:

Event Type:

If "other" is selected expand:

Event Purpose:

Ticketed event or hosted event:

Hosted Event/Program
Ticketed Event(s)

Duration of event (Main group # of nights):

Minimum stay of three nights for the main business event. This must be in Queenstown, Wānaka or Central Otago with two nights stay taking place on weeknights

What date does your event start?:

Must not be sooner than three months from the date you submit your application for conferences, and no sooner than four months for incentives

What date does your event end?:

Must be before 31st March 2022

Event History:

(how many years has it been running, where is it typically held, is it an annual event)

What locations are you considering for this event:

Please include Queenstown, Wānaka and/or Central Otago as applicable

Will you engage a DMC/PCO/Event Management company:

If so which one (if known):

Are pre and post extensions expected:

If so, for how long

Which accommodation/s do you plan to engage with if Queenstown, Wanaka and/or Central Otago is selected as the host region:

(if known)

Which activity and venue/ dining operators do you intend to work with if Queenstown, Wanaka and/or Central Otago is selected as the host region:

(if known)

By what date will you select the successful destination:

3. Measure of Visitation Impact

Total number of attendees of main program:

must be a minimum of 75

Total number of accommodation rooms required per night of main program itinerary:

Does your program include high achievers or VIP enhancement:

If so, please provide more detail (eg how many additional nights, pre or post main program, how many delegates)

Where are your delegates traveling from:

Must be majority from New Zealand

How will your delegates travel to the host region?:

Drive
Fly
Make own way

Tell us a bit about your attendees:

eg are they your members, employees, dealers, suppliers etc

4. Measure of Financial Impact

Estimated total spend/ cost for the event in region:

Estimated % of total spend/ cost for the event spent in the host region:

What costs are covered by the Delegates:

Travel to/from region
Accommodation
Room charges
Conference
Workshops
Organised Events
Organised Dining
Time at Leisure
Other

Other benefits will your business event bring to the host region:

(eg social impact etc)

5. Application Details

Declare any potential or actual conflict of interest:

Disclose any other funding sources for the event:

Advise how funding will be used if your application is successful and either Queenstown, Wānaka or Central Otago is selected as the host region:

($150 per actual NZ attendee paid following completion of the event and verification of actual NZ attendee numbers) · Travel expenses to the region AND/OR · Boost delegate numbers through strategic marketing campaigns (public events only) AND/OR · Offset costs which would have otherwise prevented the event from being able to take place in Queenstown, Wānaka or Central Otago (please explain)

6. Further Attachments

Proposed Itinerary:

Proposed event budget:

Please detail your accommodation, all meals, attractions, activities, transport within region and any other events/ activities completed (Out of region transport includes flights or road transport originating outside of Wānaka, Central Otago or Queenstown)

Further supporting documentation:

Declaration

The event is not yet determined to take place in Queenstown, Central Otago or Wānaka

Event must be at the tendering/research phase of planning. A successful application which meets the above criteria will support the conversion of this event to come to the region.

All information provided in relation to this application is true and correct and in all material particulars, at all times, and is not misleading, whether by omission or otherwise

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Southern Lake Regional Event Fund Business Events Incentive Scheme

How to apply for funding support

Business Events Incentive Application Form

1. Contact Details

2. Event Details

3. Measure of Visitation Impact

4. Measure of Financial Impact

5. Application Details

6. Further Attachments

Declaration